Buckets & Groups

What is the difference between the Bucket & Groups?

Unlike a traditional file store, with folders and subfolders, RedEyeDMS uses a flat storage structure. Every drawing your organisation uploads into RedEyeDMS will be stored in your Bucket. 

The use of a single storage location has multiple benefits creating a single source of truth, providing easy collaboration and visibility, governance and data security, eliminates duplicates and improves efficiencies in management of critical data and assets.

With all your drawings stored in a single Bucket, Groups (think of them like tags) are a simple and convenient way to filter a subset of your drawings and make them securely available to a selected set of users. A drawing can appear in many groups, for example the same drawing might form part of an Electrical Drawings group, an External Contractors group and a For Construction group. 

Groups are not only used to collect logical groups of data - they are also used to control access to information via access roles such as Group User, Advanced Group User and Group Administrator. Workflow group roles such as Drafter User, Group Approver and Group Reviewer are used to issue tasks to appropriate staff in Projects.

The users who have access to each of these groups may vary, but the drawing would be the same in each. Importantly, there is still only one copy of the drawing and any changes made to it will be seen by any user viewing that drawing, regardless of which group they belong to. 

The following diagram can help to explain this:

Drawing 1 is not in Group A or B. Members of Group A or B would not be able to search for this drawing.
Drawing 2 is in Group A only. Members of Group A would be able to search for this drawing.
Drawing 3 is in Group B only. Members of Group B would be able to search for this drawing.
Drawing 4 is in Groups A & B. Members of Group A or B would be able to search for this drawing.